Drag and Drop

The name says it all, simply drag and drop and create new candidate records or upload documents to files.

CV Parsing

Our CV Parser software powers industry leading systems throughout the world and is well known for its accuracy and ability to extract the data you need. Simply email or upload the CV to your database and it creates a searchable record instantly.

Even better, set your job board up to deliver applicants directly to your database and matched to the job they are applying for.

Unlimited Postcode Search

With the eBoss unlimited postcode search you can easily search for candidates who live within a certain radius of your vacancy. Likewise you can search for Clients who are located near your Candidate. Using the postcode search is fast and of course, searches are unlimited.

Integrated SMS/EMAIL/VOIP

You can select to send an SMS direct from your database to individual Candidates or Clients, or to multiple Candidates and Clients. You can even schedule your SMS messages to be sent automatically at a specified date and time. With our intelligent integrated email system, manually copy and pasting emails is a thing of the past. With eBoss you can be assured that any emails received in your inbox from your Candidates and Clients will automatically be copy/pasted into the relevant file on your database. Likewise, any emails you send from eBoss will also be stored on your Candidate and Client files, ensuring you have a complete record of all email correspondence at the click of your mouse.

eBoss is also integrated for VOIP, making phone calls quick and easy. To make a call from your eBoss database, simply click on the phone number of the Candidate or Client and use your favourite web based VOIP system to make that call. Ps. The beauty of the SMS Module is that it comes as part of the package, no extra fees.

Job Board Integration

posting your jobs to multiple job boards has never been simpler, and with our choice of Ad Couriers, it really is as easy as 123. We have integrated our system with IDIBU, Broad Bean and Job Mate, so when you add a job to your database all you have to do is click on the courier you wish to use. In addition to posting, candidates who apply for jobs via our provided email address will load seamlessly onto our system and get linked to the job in question.

Data Backed up & Secure

You never need to worry about backing up your data as we also take care of that for you. You can trust eBoss to ensure your data is written to multiple disks in our cluster, backed up and stored for 2 weeks. So you have total peace of mind as your valuable data is safe and secure. Your data is only viewed on your browser via Secure Socket Layer (SSL) Certificate and it is protected by Cisco hardware firewalls utilising industry best practice policies and procedures. Of course, although we host your data it still belongs to you, and is available for you to download from your eBoss system at any time. Do you know of any other vendor that offers this?

Automation of Repetitive Tasks

Do you find yourself sending the same type of emails day in, day out? eBoss makes it easy. Just write the email once, save it in your system as a regular email, then send it to as many Candidates or Clients as you like. The recipient will receive a personalised email with their unique details entered. You can also schedule your marketing newsletters to be sent automatically to your selected Candidates and Clients, so you know it will be received at the date and time you specify. At eBoss we strive to make your life easier, so we know that having control over these repetitive daily, weekly or monthly tasks will help your business run as smoothly as possible.

Intuitive and Time Saving

This means you can quickly call your Candidate or Client by hovering your mouse over their telephone icon, without having to click into individual files to find their information. You can also instantly view vital information about their upcoming events, latest notes and documents outstanding on their check-list. With eBoss, your time is spent effectively, enabling you to get hold of that vital information in an instant.

Free upgrades for ever

At eBoss, any new features and upgrades to your system are available for you to use at no additional cost. You can choose whether or not to use the new features, simply by going to your settings and turning the feature on or off. We are constantly developing eBoss by listening to our customers and finding out what would be useful within the database to make your life easier.

Simple to navigate

eBoss is extremely easy to use and we are confident that once your system has been set up you will be able to use the signposting, video training and live chat should you need to, to get yourself up and running straight away. We have an extensive range of step by step instructions which you can download from our help desk as quick reminders. Our primary aim is to ensure you are using eBoss to its full potential and we will support you and your staff 100% to achieve this.

Full Audit Trail

You no longer have to worry about recording every single event or update. eBoss automatically records and stores any changes, updates or events you do on every Candidate and Client file. If you make a phone call, send an email, schedule an interview, set a diary event for example, it's all automatically stored. If you have multiple users on your system , eBoss will even tell you who did it and the date and time it was done. You can even create reports to find out what was done by which consultant on what day..

Workflow Management

eBoss has a clever pipeline function and like many other aspects of the database it is 100% configurable. You can select which components of your pipeline you would like, to ensure the system suits your business perfectly. One click of your mouse will then bring up all of your Candidates at that particular stage of their application process. We also have the dashboard calendar which shows you at a glance, all the tasks scheduled in for the day. You can tick them off as they are completed and the system will let you know if anything is outstanding when you log in the following day. It will also let you know who is at interview today or due to finish an assignment for example. Keeping track of your Candidates and Clients on eBoss is easy, making sure you always know what everyone is doing, what stage they are at and whether anything is outstanding..

Generous Data Storage Allowances

Each Candidate and Client file has its own document storage section. Here you can store different versions of their CV's, reference documents, and copies of identification documents, in fact whatever you need to keep on record. Upload as many documents as you need to within your limit. Not only that, but you can upload any format such as word documents, pdf's, jpegs. As the documents are then stored on our servers instead of your computer hard-drive they are accessible, if required, by any of your consultants and from any supported internet browser. It also means your hard drive is not jam packed with documents, taking up valuable storage space. A generous 1GB per user limit, most of our clients do not use anywhere near half of that, so its a safe bet you will have enough space.

Current Data easily Migrated

We regularly help new clients move from other systems. All databases have a common format and we can help you easily supply us with the required data that we then populate your new database with. We also have a data-migration section within your database, allowing you to easily migrate future data directly onto your database.

Vacancy Management

eBoss makes it easy to effectively manage your vacancies. You can shortlist your candidates, submit them to multiple clients, with your CV version attached, or send them through for an interview. Everything will be recorded on both the candidate and client files. You can submit selected jobs to job boards through our selected partners and if you have website integration, you can post jobs directly onto your website.

No Minimum Contracts

We don't take hostages! Sign up for a month and stay as long as you like. Just let us know before your next billing date if you want to reduce your users or leave the service and that's it. You will receive no further invoices. You will be pleased to learn that we do not charge exit fees either. Do you know of any vendor who offers free migration when you leave? But don't worry, we are sure you will want to stay.

Diary & Event Management

You can easily manage all your candidate, client and contact events within the system. You can set reminders for events such as interviews and telephone calls to show on your diary. You can also schedule events for other members of your team. The system will also email you or your consultants a reminder when each such event is due.

Optional Web Site Integration

eBoss is more than a database system as we also specialise in optional extras. We offer a branded database system to your domain which includes all the management tools you will need along with managed email services. If you need a website we offer fully functioning bespoke templates for you to choose that are fully interactive with your database. We can integrate your database with your existing website, if you prefer. Our design team can of course offer bespoke design services, to ensure your website is tailored to your needs. We have many examples of sites we have designed and integrated with eBoss. Check out our portfolio.

Members Area

If you choose to have your database integrated with your website, or with a website designed by eBoss then you automatically have the members area feature available for your Candidates and Clients to use. This means that your Candidates can visit your website, log into their members area and apply for new positions, update their personal information, upload a new CV and much more. This feature also benefits your Clients, as they can log in to their members area via your website, upload a job specification and even view profiles of your best candidates. Of course, you have full control over what your Clients can and can't see in the members area and you can also easily see in your database the Candidate profiles your Clients have been viewing.